Executive - Commercial & Administration

About Our Client
Our Client is a leading provider of innovative energy efficiency and optimisation solutions, delivering state-of-the-art systems tailored to each client's specific needs. With partnerships spanning global industry leaders, the business is committed to excellence across every stage of its projects. Backed by a strong engineering team and supported by dedicated technical and administrative staff, our Client ensures reliability, innovation, and outstanding customer satisfaction.

Role Overview
Our Client is seeking a dynamic Executive - ​​​​​Commercial & Administration to support the smooth running of day-to-day operations across various business areas. This role combines administrative coordination, client relations, business development, and marketing activities with logistical and commercial responsibilities. The ideal candidate will be adaptable, proactive, and capable of managing multiple priorities while collaborating closely with management, engineers, subcontractors, and clients.

Key Responsibilities

• Human Resources & Administration: Act as the liaison with the HR function, manage office operations, maintain insurance policies, and ensure a clean, organised, and safe working environment.
• Customer Engagement & Business Development: Build and maintain relationships with new and existing clients through meetings and presentations; support prospecting efforts and client communication to enhance lead generation.
• Marketing & Brand Coordination: Oversee marketing activities including online presence, branding, and promotional content; liaise with subcontractors managing digital campaigns; organise the Company’s participation in industry events and trade fairs.
• Commercial Support & Financial Administration: Prepare and follow up on quotations and invoices; monitor receivables and assist in ensuring timely collections; contribute to cost control and procurement planning.
• Inventory & Stock Control: Manage stock levels and storage areas to ensure efficient inventory tracking and accessibility.
• Project Support & Logistics: Track project timelines and provide logistical support to engineers; monitor progress, documentation, and deadlines to ensure smooth project execution.

Qualifications, Skills, and Attributes

• Education: A recognised qualification in business administration, commerce, management, or a related field is preferred.
• Experience: Proven experience in a similar commercial and administrative role; experience in an engineering or technical setting is considered an asset.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Clear, confident communication with clients, suppliers, and internal teams.
• Interpersonal Skills: Strong relationship-building capabilities and a client-oriented mindset.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM tools.
• Organisation: Ability to prioritise effectively and manage multiple tasks efficiently.
• Self-Motivated: Takes initiative, works independently, and maintains a high level of responsibility.
• Problem-Solving: Analytical thinker with a hands-on approach to resolving operational challenges.

What's on Offer

• Compensation: A competitive base salary with performance-based incentives.
• Other Benefits: Opportunity to be part of a progressive and growing engineering business.
• Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights
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