Executive Assistant to the Head of Mission

Job Description

Australian High Commission Malta (Department Of Foreign Affairs & Trade) is looking to recruit an Executive Assistant to the Head of Mission to join their team on a full-time basis (with some reduced hours)

About the position
Under general direction, the Executive Assistant provides high-level executive, administrative and organizational support to the High Commissioner.  The position is responsible for delivering the High Commission’s Public Diplomacy and Direct Aid Programs and undertaking research. The Executive Assistant also maintains the High Commission’s social media systems.

The key responsibilities of this position include, but are not limited to:

• Manage the High Commissioner’s (HOM) office, provide high-level administrative support, and maintain the HOM’s program of appointments, including travel arrangements.
• Liaise and network with government and public officials, other diplomatic missions, the private sector, and members of the public in support of the HOM’s priorities.
• Provide administrative and logistical support for visit programs, including liaison with Maltese and Tunisian government agencies, media, and other organizations.
• Manage the High Commission's social media, draft an annual social media strategy, monitor media outlets, and act as a point of contact for general media inquiries.
• Contribute and provide administrative support to post initiatives such as Public Diplomacy (PD), High Commissions Economic Diplomacy Strategy, and Direct Assistance Program (DAP). Assistance includes acting as secretariat, overseeing budgets, implementation support, organizing meetings and events, reporting on outcomes, and liaising with stakeholders.
• Undertake research tasks to support the High Commission’s priorities where time permits.

Qualifications/Experience:

• Previous experience providing high-level support to senior management.
• Strong organisational skills, attention to detail and the ability to work under pressure and manage priorities with limited supervision.
• Strong oral and written English communication skills, including effective negotiation, liaison, and consultation skills.
• Strong interpersonal skills and the ability to build productive working relationships.
• Proficiency and experience with Microsoft Office programs, including Word and Excel, as well as a good working knowledge of information and communication systems and social media platforms.
• Proficiency in Arabic or French is desirable.
• An Australian security clearance is desirable.

Job Ref: 708
Job Title: Executive Assistant to the Head of Mission - LE3 - Malta
Location: Malta
Hours: 37 Hours and 30 Minutes per week
Closing Date: 23 / 04 / 2023
Contract: Two-year fixed term contract and possible extension thereafter

Benefits
Health Insurance
Flexible hours
Friendly team

** Please note first round applications close 23 April 2023 **

About the Department of Foreign Affairs & Trade:
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program, and helping Australian travelers and Australians overseas.

The department provides foreign, trade, and development policy advice to the Australian Government.  DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional, and bilateral interests.