Executive Assistant

Malta International Airport plc is looking for responsible, diligent and energetic individuals who are passionate about the airport and about security and who are willing to continuously learn, develop, and be part of a high performance culture. The following vacancies have arisen within the Commercial Development & Strategy Department.

Purpose of Position:

The Executive Assistant is responsible for carrying out assigned tasks and supporting the SVP of Commercial Development & Strategy in the smooth operation of the department. This includes addressing actionable items and handling various administrative duties to assist the SVP in effectively performing her role.

Main Responsibilities:

• Efficiently manage the SVP’s calendar, scheduling appointments, meetings, and events while prioritising urgent tasks and ensuring no scheduling conflicts.
• Coordinate logistics for meetings, including preparing agendas, arranging meeting rooms, and ensuring all necessary materials and technology are in place.
• Support the department by assisting with the management of contracts, maintaining documentation, and following up on pending matters to ensure deadlines are met.
• Manage incoming and outgoing communications, including emails and phone calls, ensuring timely responses and appropriate follow-ups.
• Attend meetings, take accurate minutes, and distribute them promptly.
• Maintain and organise both digital and physical files for contracts, reports, and other business documents, ensuring they are easily accessible when needed.
• Provide general administrative assistance as needed, including research, preparing presentations, and supporting ad-hoc projects.

Requirements

• Be highly proficient in reading, writing, and communicating in English.
• Be a proficient user of the Microsoft Office suite.
• Have excellent organisational, interpersonal, and communication skills.
• Be solution-oriented and have good problem-solving skills.
• Have the ability to work collaboratively in a fast-paced environment.
• Be energetic, self-motivated, and with a positive mindset.
• Be a strong team player.

Benefits

• Training and opportunities for personal development
• Recognition and rewards for hard work
• Opportunities for flexi-time
• Medical insurance
• Free fresh fruit
• Employee discounts at all retail and food & beverage outlets at the airport and Skyparks
• Free regular health checks and medical tests
• Unlimited access to SkySpirit gym
• Staff parking facilities