Executive Assistant

An Executive Assistant position is now available with one of our clients within the hospitality industry.  Your responsibilities will include:

• Coordinating, organizing and booking flights, hotels and other logistical requirements across the world
• Setting up meetings in Malta and overseas
• Maintaining records, minutes, hard and soft copies of all documentation related to the business managed by the employer
• Organizing and coordinate diary and all scheduling
• Following up on projects, clients and colleagues that the employer is responsible for and acting on behalf of the employer as per discretion given by employer
• Attending meetings in Malta and overseas as is necessary
• Assisting with all PR and marketing for the company and coordinating with local and international agencies
• Ensuring employer’s passports, insurance and other policies are valid and in place
• Managing the applications and up keeping of all visas
• Organizing, assisting and supporting with any matter as may be demanded by the employer at any time

The position requires outside office hours commitments given the nature of the business and the position of the employer