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Executive Assistant
This job is closed and no longer accepting applications.
E&L Enterprises Ltd in Malta is looking to recruit an Executive Assistant to join their team on a full-time basis.
Responsibilities:
- Provide support to the Director;
- Assist the Executive Office Administrator;
- Perform various office management duties at a professional level;
- Prepare important corporate documents;
- Schedule appointments;
- Manage travel to Directors and related team;
- Preparing all payroll documents to be issued to the payroll provider;
- Onboarding and organizing starter packs for new recruits;
- Maintaining employee records;
- Update internal databases with new hires’ data (e.g. contact details and bank accounts);
- Preparing of documents of work permits applications with Identity Malta and Jobsplus for the payroll providers;
- Publishing and create Job Postings;
- Scheduling Interviews;
- Assist in arranging Training activities for the employees;
- Assist in the Health & Safety organization of the Company;
- Maintaining of renewals of Company & Vehicle Insurance Policies to be renewed in time;
- Maintaining of renewals of Machinery and heavy Vehicles’ Engineer’s certification;
- Acting as Purchasing Officer to all the requirements and necessities in the office;
- Perform other administrative duties such as filing, typing, and copying;
- Assist in organizing the company's annual events and staff parties.
Requirements:
- A minimum 1-year experience work experience in an office environment;
- A’ level standard of education and/or MCAST or another institute certificate in related field;
- Proficient computer literacy in word, excel PowerPoint and emails;
- Solid organizational and time-management skills;
- Smart, mature, and of professional disposition;
- Capable to work on own initiative.
E&L Enterprises Ltd:
E&L Enterprises started out as a company which specialised in blasting, galvanising and spray back in 2008. We have expanded our industrial capability to steel manufacturing, stainless steel, CNC and sheet metal. We continued to thrive and adapt in the domestic and commercial market, especially in marine-related shipping activities and construction. With a team of over 40 skilled labourers, we excel, optimize and offer our services to a number of prestigious locations in Malta, we continued to enhance our technology in order to adapt and enhance efficiency in the domestic market.
Full Time
Job Type
Intermediate (1-3 years)
Experience Level
Administrative
Category
Manufacturing
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