Back Office Administrator - Administrative jobs in Malta - September 2021

Back Office Administrator


€18,000 to €20,000 / year
JOB TYPE: Full Time JOB LEVEL: Intermediate (1-3 years)
EMPLOYER INDUSTRY: Financial Services

Our client, an established Corporate Service Provider, is looking for a Back Office Administrator to join their team and support with daily office operations. Reporting to the Office Manager, your duties will include;

  • Assisting the Office Manager in timely deliverance of R & M
  • Maintaining security and telecommunications system by following procedures, liaising with IT Service Desk, maintaining logs of laptop and equipment allocations and liaising with suppliers when required
  • Booking course and maintain CPE logs
  • Assisting with travel, accommodation and taxi reservations, and consolidated the relevant incoming invoices
  • Assisting, as required, internal departments with clerical duties, such as filing and minute taking
  • Assisting in maintaining the filing rooms and archives in order, including off-site archives
  • Acting as back-up to main reception, also by greeting clients in person or on the telephone, and directing them appropriately, making arranging for refreshments when necessary, and notifying company personnel of visitor arrival
  • Answering, filtering and referring inquiries as applicable
  • Maintaining safe and clean reception areas and boardrooms by complying with procedures, rules, and regulations
  • Sorting and distributing incoming mail
  • Processing outgoing mail and couriers
  • Liaising with main reception to keeping the adequate supplies of stationery and sundries office
  • To undertake other duties from time to time as the Company may reasonably require

Kindly submit your application directly to us using the 'Apply for Vacancy' button.

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