Assistant to the Director - Administrative jobs in Malta - February 2025

Assistant to the Director

Phoenix (Malta Property Services Ltd) , Central Malta

Published on 16 Jan 2025

Expires in 13 days (28 Feb 2025)


Phoenix (Malta Property Services Ltd) is currently looking to recruit an Assistant to the Director to join their team on a part-time basis.

Overview:

Phoenix - a Maltese Real Estate Agency is an established Real Estate Agency and we are looking for a highly organized and detail-oriented individual to join our team as an Assistant to the Director to work from our Sliema office. 

In this role, you will be responsible for managing the day-to-day operations of our office and providing administrative support to our team.

Hours: Monday to Friday 9:00 - 13:00.

Salary: €12 per hour.

Responsibilities:

  • Handle the office phone and schedule appointments
  • Maintain and update company database 
  • Maintain office supplies and order new supplies as needed 
  • Liase and Assist in marketing 
  • Control Cashflow and Expenses, together with scheduling payment
  • Assist with the preparation of reports, presentations, and other documents 
  • Maintain and update company databases and records
  • Assist with the preparation of reports, presentations, and other documents
  • Take minutes in meetings
  • Handle any other administrative tasks as assigned by management.

Requirements:

  • Positive attitude and ability to work well in a team environment
  • Proven experience as an office administrator, administrative assistant, or similar role is a plus
  • Excellent communication in both Maltese and English
  • Proficient in Microsoft Office and use of calendar
  • Strong organizational and time-management skills
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and problem-solving skills
  • Ability to maintain confidentiality and handle sensitive information
  • Knowledge of real estate industry is a plus.

time
Part Time
Job Type
experience
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
category
Administrative
Category
industry
Real Estate
Industry


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