Administrator - Technical Services

Malta International Airport plc is looking for dynamic individuals who are passionate about working with people within an Airport environment and are willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Facilities Department on a full-time basis.

Purpose of position

To provide comprehensive administrative and coordination support to the Technical Services department, ensuring smooth operational and project-related functions.

Executive Support to SVP, Technical Services:

• Coordinate meetings, manage tasks and filing systems.
• Compile documentation related to regulatory bodies (e.g., REWS, ERA).
• Oversee final approval of utility bills with Engineering.
• Maintain correspondence registers, AIP files, and approvals.
• Minute meetings and discussions.

Administrative Support – Projects Office:

• Provide secretarial support, including appointment scheduling for the Projects team.
• Support the Head and Manager of Terminal Projects in admin duties.
• Attend and minute various project-related meetings.
• Coordinate Security Passes, PRFs, and other forms requested by Project Managers.
• Assist in maintaining and training staff on Autodesk Construction Cloud (ACC).
• Draft correspondence and maintain filing systems (physical and digital).
• Track project file/handover registers and ensure updates via in-house systems.
• Maintain Project documentation (Weekly Updates, Cost Sheets, AIP Files, Handover Docs).
• Manage meeting coordination, filing, and policy updates for the department.
• Coordinate induction programs and ACC meeting minutes training for internal and external stakeholders.
• Oversee archiving, trenching permits, parking voucher systems, and project activity lists.
• Track Contractors’ All Risk insurance in coordination with Project Managers.
• Support NIS2 directive documentation with the Head of Projects.
• Manage Aerodrome Driving Permits and First Aid kits.
• Handle stationery, vehicle logs, and documentation system access.

Requirements

• Proven experience in administrative or executive support roles
• Excellent organizational and multitasking skills
• Strong communication skills
• Proficiency in office software and digital systems
• Ability to work independently and within a team
• Be able to communicate clearly both in Maltese and English.

Benefits

• Training and opportunities for personal development
• Recognition and rewards for hard work
• Medical insurance
• Free fresh fruit
• Employee discounts at retail and food & beverage outlets at the airport and Skyparks
• Free regular health checks and medical tests
• Unlimited access to SkySpirit gym
• Staff parking facilities