Administrator Manager

Job Description
GCC7 Services Ltd in Malta is looking to recruit an Administrator Manager to join their team on a full-time basis. 

*Due to very challenging times, work permits are not being issued to third-country nationals, therefore, candidates applying MUST have a valid work permit. 

Responsibilities: 

• Supervise the admin department, provide coaching and guidance to the team to have the tasks done;
• Monitor costs and expenses of the companies (ZP/SD);
• Prepare and update budget/promo reports for all the departments/languages (Italian sales. Polish sales, Italian RTN, Polish RTN, Spanish RTN, Swedish RTN, Compliance);
• Share the budget file with the relevant people abroad;
• Share the team incentives with the external accountant;
• Take care of all the promo;
• Prepare reports for fringe benefits;
• Send to payroll the info to prepare the salary (promotions, fringe benefits, fines);
• Update the file for IT orders and check about all the deliveries and payments;
• Cooperate and coordinate with the IT department and Security to create and organize new areas in the office;
• Check and approve the invoices from Arcobaleno and check the time schedule;
• Prepare the documentation required for the work permit and deal with lawyers/Identity Malta about it;
• Cooperate with other departments like HR, Payments, IT and assist the other managers;
• Create/improve the procedure/administrative filing;
• Monitor and purchase needed items/equipment and decoration items (chairs, table, fridge etcetera…);
• Coordinate, fill and check the surveys;
• Supervise the cash box and the cc;
• Find new benefits for the employees (discount, new shops for the gift, new deal,…);
• Deal with some suppliers (like VITAMINA, ARCOBALENO, SCAN…);
• Organize team-building event/ leisure activities (internal and external);
• Organize dinners for different occasions (deal with restaurants);
• Organize Marathon Day and staff party (with HR);
• Handle different requests from the Director Manager;
• Assist the Director with his personal things.

Requirements: 

• Good level of written and spoken English, ideally Italian and/or Maltese speaking;
• Must have solid experience of Office Management;
• Good knowledge of MS Office and Internet programs;
• Manages to work in a fast-paced environment;
• Able to implement internal processes;
• Works Independently;
• Ability to organize and prioritize job tasks.

GCC7 Services Ltd:
GCC7 Services Ltd was founded in 2008 in Malta. ZP Services Ltd is the destination for experienced, determinate, and ambitious sales professionals seeking a rewarding career and lifestyle. We are an outsourcing company specializing in the management of strategic activities such as financial services and client relations.