Administrator Manager - Administrative jobs in Malta - July 2021

Administrator Manager

JOB TYPE: Full Time JOB LEVEL: Intermediate (1-3 years), Experienced (3 years +)
CATEGORY:
Administrative
EMPLOYER INDUSTRY: Financial Services
GCC7 Services Ltd in Malta is looking to recruit an Administrator Manager to join their team on a full-time basis. 

*Due to very challenging times, work permits are not being issued to third-country nationals, therefore, candidates applying MUST have a valid work permit. 

Responsibilities: 
  • Supervise the admin department, provide coaching and guidance to the team to have the tasks done;
  • Monitor costs and expenses of the companies (ZP/SD);
  • Prepare and update budget/promo reports for all the departments/languages (Italian sales. Polish sales, Italian RTN, Polish RTN, Spanish RTN, Swedish RTN, Compliance);
  • Share the budget file with the relevant people abroad;
  • Share the team incentives with the external accountant;
  • Take care of all the promo;
  • Prepare reports for fringe benefits;
  • Send to payroll the info to prepare the salary (promotions, fringe benefits, fines);
  • Update the file for IT orders and check about all the deliveries and payments;
  • Cooperate and coordinate with the IT department and Security to create and organize new areas in the office;
  • Check and approve the invoices from Arcobaleno and check the time schedule;
  • Prepare the documentation required for the work permit and deal with lawyers/Identity Malta about it;
  • Cooperate with other departments like HR, Payments, IT and assist the other managers;
  • Create/improve the procedure/administrative filing;
  • Monitor and purchase needed items/equipment and decoration items (chairs, table, fridge etcetera…);
  • Coordinate, fill and check the surveys;
  • Supervise the cash box and the cc;
  • Find new benefits for the employees (discount, new shops for the gift, new deal,…);
  • Deal with some suppliers (like VITAMINA, ARCOBALENO, SCAN…);
  • Organize team-building event/ leisure activities (internal and external);
  • Organize dinners for different occasions (deal with restaurants);
  • Organize Marathon Day and staff party (with HR);
  • Handle different requests from the Director Manager;
  • Assist the Director with his personal things.

Requirements: 
  • Good level of written and spoken English, ideally Italian and/or Maltese speaking;
  • Must have solid experience of Office Management;
  • Good knowledge of MS Office and Internet programs;
  • Manages to work in a fast-paced environment;
  • Able to implement internal processes;
  • Works Independently;
  • Ability to organize and prioritize job tasks.

GCC7 Services Ltd:
GCC7 Services Ltd was founded in 2008 in Malta. ZP Services Ltd is the destination for experienced, determinate, and ambitious sales professionals seeking a rewarding career and lifestyle. We are an outsourcing company specializing in the management of strategic activities such as financial services and client relations.

Kindly submit your application directly to us using the 'Apply for Vacancy' button.

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