Administrative Officer

Job Description
Job vacancy: Administrative Officer within Technology in Grade 8
Job code: TEC/027/2022

About Technology:
Technology is at the core of the knowledge-based organisation. It enables MFSA's strategic and operational objectives to be achieved efficiently and effectively. The Technology team is made up of professionals specialised in relevant areas that include governance and planning, information systems, information security, technology operations and service management. Officials from Technology also participate and give their contribution in several European committees, expert groups and industry fora.

The Role:
As Administrative Officer you will be responsible for the following main duties:

• Administrative support to the Head of Technology;
• Secretarial and clerical contribution;
• Administering office systems, including data management and filing;
• Screening enquiries and requests, and handling them appropriately;
• Liaising with clients, suppliers and other stakeholders;
• Managing the scheduling of meetings and taking minutes;
• Research, information gathering, presentation and literature documentation;
• Drafting of business correspondence and proofreading;
• Assisting in operating procedures and controls;
• Supporting the team workplan;
• Assist in other tasks as directed.

About You:
We are looking for candidates with a background in secretarial and clerical expertise, ideally familiar with information and communication technologies.

The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

If you do not have the necessary academic or professional qualifications but you have at least five (5) years of relevant experience, we would still be interested in speaking with you.

The ideal candidate must:

• Communicate and understand the needs of internal and external audience;
• Be customer focused and have knowledge of standards and procedures;
• Possess analytical and problem-solving skills;
• Be fluent in the Maltese and English language;
• Have adequate knowledge of office applications, facilities and business tools;
• Have good written and verbal skills, and proven ability to work on own initiative;
• Have the ability to work within a team, multitask and capable of meeting deadlines;
• Possess a pleasant personality, have good organisational skills, and self motivated;
• Have the aptitude to work under pressure and able to respond to emergencies after hours.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application. 

Other important information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under the MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta), and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

*Public Call Permit: 702/2022