Administrative Assistant (Definite Contract) - Italian Speaking - Administrative jobs in Malta - July 2025

Administrative Assistant (Definite Contract) - Italian Speaking

Stellantis Insurance Manager Limited , Central Malta

Published on 03 Jun 2025

Expired on 30 Jun 2025


Job Opportunity: Administrative Assistant (Definite Contract) - Italian Speaking

We are seeking a detail-oriented and proactive Administration Assistant to support our insurance processes with a focus on documentation, communication, and compliance. The ideal candidate will play a key role in ensuring timely handling of RMS documentation and storage, managing communication with dealerships and sales teams, and executing systematic follow-ups on renewals and claims-related documentation.

Key Responsibilities:

1. RMS Documentation Handling:

  • Convert and organize all incoming documentation into standardized PDF format.
  • Ensure accurate indexing and archiving of documents for use in policy issuance and claims processes.
  • Coordinate with internal document scanning channels for efficient processing.

2. Communication & Reminders:

  • Send timely email reminders to clients, sales advisors and dealership partners regarding missing or incomplete documentation needed for policy issuance or updates.
  •  Ensure proper follow-up mechanisms are in place to escalate delays or repeated non-compliance.

3. Renewals Management:

Generate and dispatch automated and manual insurance renewal reminders to customers.

Track responses and coordinate necessary actions with the policy servicing team to ensure seamless policy continuation.

4. Postal Services:

  • Process Outbound Post and Courier services as needed
  • Coordination with service providers
  • Letter preparation (Printing, folding and enveloping)

5. Signature Collection

  • Coordination with internal stakeholders for the collection of digital and wet ink signatures.

Qualifications:

  • Knowledge of Italian, with proficiency in an additional European language (Dutch, or French preferred).
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Excel and Microsoft Office Suite.
  • Skilled in creating and managing spreadsheets, using formulas, and maintaining data accuracy.
  • Familiarity with PDF editing and document management tools.
  • Excellent written and verbal communication skills.

Why Join Us?

  • Choice of a complimentary lunch or gym membership.
  • Discounts at selected retail establishments in Malta.
  • Health Insurance Cover. 
  • Financial assistance for education and training related to the position. 
  • Excellent exposure to a European and global market.

Embark on a rewarding journey with us, shaping the future of insurance in a global landscape! This entry-level opportunity is perfect for individuals looking to start their career in a supportive and inclusive environment.

#Operations#Insurance #CareerOpportunity


Stellantis Insurance, a distinguished subsidiary of Stellantis Financial Services, stands as a crucial pillar within the multinational automotive manufacturing corporation, Stellantis NV. Formed from the merger of Fiat Chrysler Automobiles (FCA) and Peugeot SA (PSA), Stellantis brings together 14 iconic brands, deeply rooted in the rich traditions of Italian, American, French, and German automotive craftsmanship.At Stellantis Insurance, we excel in delivering tailored insurance solutions crafted to provide peace of mind in unexpected situations and ensure success on every road travelled. Whether it's coverage for Loan, Leasing, Breakdown, Car, or Mobility Insurance - we’ve got it all covered! 


time
Full Time
Job Type
experience
Entry (0-12 months)
Experience Level
category
Administrative
Category
industry
Financial Services
Industry

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