Administrative Assistant (Data Team)

Job Description
Job vacancy: Administrative Assistant (Data Team) within Banking Supervision
Job code: BS/035/2020
Public Call Reference: 727/2020

About Banking Supervision:
The Banking Supervision Function at the MFSA is entrusted with the on-site and ongoing supervision of licensed banks and non-bank financial institutions (FIs) following authorization. The Function also carries out supervision of Significant Credit Institutions (SIs) together with the European Central Bank through the Single Supervisory Mechanism (SSM). The Banking Supervision Team is made up of officials with a banking and economics background, but also legal, accounting, and IT professionals to support policy and supervisory work.

The Role:
As an Administrative Assistant within the Data Team the selected candidate will be undertaking the following duties:  

• Administrative tasks supporting general office management including managing filing systems, maintaining email distribution lists, travel, and transport bookings, managing incoming and outgoing mail, and other general office duties;
• Managing attendance record sheets and timesheets;
• Assist the function’s management team with the department’s yearly budget, including processing invoices and administering the department’s budget throughout the year;
• Maintaining the department’s organogram and coordinating desk allocations;
• Handling police and court notifications;
• Processing of supervisory and other statutory reporting;
• Generation of reports;
• Communicating and coordinating within Banking Supervision and with other MFSA departments, as may be required;
• Managing correspondence and liaising with external stakeholders, including but not limited to Central Bank of Malta, European Central Bank, and European Banking Authority;
• Attending and participating as may be required in local and overseas training, meetings, and working groups particularly those relating to the EBA, ECB, ESRB, and BIS, and other European regulatory bodies;
• Managing data-related exercises and liaising with Data Team members as necessary;
• Assisting in the implementation of projects undertaken by the Data team;
• Other duties as may be required from time to time.

About You:

• We are looking for a candidate with a relevant academic background in Banking & Finance or Accountancy or Economics or Statistics and/or in another financial service-related subject;
• The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognized professional qualification at a comparable level;
• It is essential that you have proven organizational skills, the ability to prioritize tasks and to work on your own initiative, with an eye for detail. You also need to have good communication and writing skills;
• Competence in MS Excel techniques and experience in a quantitative environment will be considered an asset. Candidates with proven work experience relevant to the role will be preferred;
• If you do not have the necessary academic or professional qualifications but you have at least three (3) years of relevant experience within the financial services environment, we would still be interested in speaking with you.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application. 

Other important information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such an interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.