Administrative Assistant

Job Description
Job vacancy: Administrative Assistant within Investment Services Supervision in Grade 9
Job code: ISS/002/2022

About Investment Services Supervision:
The Investment Services Supervision Function is responsible for the authorization and supervision of investment services license holders, collective investment schemes, and their service providers namely fund managers, fund administrators, and custodians.

The Role:
As Administrative Assistant, you will be reporting to the Head of Function or to any other person the Head may delegate for the purpose of assigning duties and responsibilities as applicable from time to time.

Your duties will involve:

• Handling the general office duties which mainly include secretarial and other support duties depending on the exigencies of the Function and the authorization team;
• Handling of incoming and outgoing mail;
• Handling and re-directing of telephone calls; booking of meeting rooms;
• Filing and record keeping of databases; updating of relevant websites;
• assisting in the due diligence process and handling of Personal Questionnaires;
• Processing of passporting notifications;
• Issuing letters of appointment, letters to compliance officers, and money laundering reporting officers;
• Diary management;
• Assist in the general reception duties of the MFSA;
• Other ad-hoc duties as may be required by senior management of the Function from time to time.

About You:
The role calls for a comparable academic qualification at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC), or a widely recognized professional qualification at a comparable level.

If you do not have the necessary academic or professional qualifications but you have at least three (3) years of working experience in a similar environment, we would still be interested in speaking with you. Candidates with longer working experience relevant to the role will be preferred.

Competence in MS Excel techniques and experience in a quantitative environment will be considered an asset. Candidates with proven work experience within the financial services industry will be preferred.

How to apply or query further information:
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application. 

Other important information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates. It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website under the MQRIC heading. The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta), and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination. Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

*Public Call Permit: 792/2021

Malta Financial Services Authority:
The Malta Financial Services Authority (MFSA) is the single regulator for financial services in Malta. It was established by law on 23 July 2002 taking over supervisory functions previously carried out by the Central Bank of Malta, the Malta Stock Exchange, and the Malta Financial Services Centre. The Authority is a fully autonomous public institution and reports to Parliament on an annual basis.