Administration & PA

Our client, operating within luxury hospitality, is looking for a highly organised, resilient, and motivated individual to join their team as an Administrative & Personal Assistant. This position offers a unique opportunity to work alongside senior leadership, providing both administrative and personal support, while gaining valuable exposure to the operational and strategic aspects of running a business.

Key Responsibilities

• Maintain and systematically organise both digital and physical filing systems, ensuring that all documentation is accurate, up-to-date, and easily accessible.
• Proactively track and manage the timely renewal of licences, insurance policies, contracts, and other regulatory requirements to ensure full compliance at all times.
• Oversee a range of administrative processes related to legal and operational compliance, ensuring all documentation meets internal standards and external regulations.
• Provide reliable administrative support to the direct manager, maintaining clear and well-structured records, schedules, and documentation.
• Respond promptly and discreetly to task requests and directives from the Director or their delegate, demonstrating sound judgment, professionalism, and a solutions-oriented mindset.
• Deliver high-quality personal assistant support to the Manager, assisting in the coordination of schedules, communication, and day-to-day operational priorities to enhance overall efficiency.
• Carries out other ad hoc office administrative duties as required. 

Requirements

• Candidates must be in Malta already
• A proactive and dependable approach with the ability to work independently.
• Strong organisational skills and meticulous attention to detail.
• Excellent verbal and written communication skills, with the confidence to engage effectively with various stakeholders.
• Fluency in the English language is a must.
• A mature, composed, and confident personality, capable of navigating high-pressure situations and working with exacting standards.
• A flexible mindset with the ability to adapt to evolving needs and priorities.

Education and Experience

• Previous experience as a PA or similar role is mandatory
• In addition, experience within the hospitality industry is a plus

Benefits

• Free meals provided during shifts
• Private health insurance
• Healthy Minds Work programme in collaboration with the Richmond Foundation, offering free emotional support and therapy sessions.
• State-of-the-art employee quarters for your comfort, featuring showers, changing rooms, lockers, a kitchen and lounging area.
• High-quality training and development programmes to enhance your skills