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Administration Clerk
This job is closed and no longer accepting applications.
Moore in Malta is looking to recruit an Administration Clerk to join their team on a full-time basis.
*Applicants applying must be residing in Malta.
Job Role:
Responsible for performing clerical and administrative duties and assisting the Administration Manager, the audit team, and partners.
Their responsibilities will include:
- Registering, sorting, and distributing incoming mail and preparing outgoing mail (envelopes, packages, registered mail including visiting the post office, courier, etc.)
- Answering the phone to take messages or redirect calls to appropriate colleagues
- Greeting clients
- Help organize office activities
- Maintaining files and records so they remain updated and easily accessible. Filing of current files, archive room, and retrieval of files for personnel
- Fast typing includes taking dictations, formatting, proofreading, and editing correspondence and other documents, from notes or dictations, using computers
- Utilizing office equipment such as photocopiers, printers, etc., and computers for word processing, spreadsheet creation, etc. Good knowledge of MS Office and Excel is a must.
- Undertaking basic bookkeeping tasks and issuing invoices, cheques, etc.
- Monitoring of stocks of office supplies and stationery
- Processing and preparation of documents, such as business or government forms
- Run errands to various government departments
- Assisting the administrator in office management and organization procedures to ensure that the firm continues to operate with efficiency
- Providing support to the management and employees and assisting in daily office needs
- Perform other ad-hoc office duties as assigned.
Requirements:
- Proven experience as an office clerk or other clerical or secretarial position;
- Proficient computer skills including Microsoft Word and Excel;
- Familiarity with office procedures and basic accounting principles is an asset;
- Very good organizational and multi-tasking abilities;
- Have excellent oral and written communication skills in English; and
- Data entry experience
- Working knowledge of general office equipment
- A highly motivated individual who works well in a team
- Driving Licence and own vehicle
- Be currently residing in Malta.
Moore:
This is one of the oldest firms in Malta, with an excellent reputation, that has served the business community locally and abroad following independence in 1965. It is a medium-sized family-owned firm currently having its second generation managing the firm with the third generation on the doorstep. The firm has also extended its services to fiduciary work and has a separate licensed company for this purpose. Our commitments to clients are integrity, personal service, quality, knowledge, and a global view. We mainly specialize in small to large-sized organizations whether corporate or personal.
Full Time
Job Type
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
Administrative
Category
Business Support Services
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