Administration Assistant (Notary)

Our client is looking for an Administration Assistant (Notary) within the legal industry. Your roles and responsibilities will include: 

• Provide administrative support to the notarial staff.
• Ensure the office operates smoothly, including filing and organizing documents.
• Manage office supplies and equipment.
• Communicate with banks and clients to gather missing documents required for finalizing files.
• Schedule appointments with banks, clients, and government departments.
• Perform due diligence on customers.
• Prepare enrolment notes and pay contract taxes.
• Draft documents for contracts and wills (training will be provided).
• Run errands to various departments around Valletta as needed.
• Ensure timely and accurate delivery of documents and correspondence.

Working Hours: Monday to Friday 8am -5pm.

Once a week the candidate will be required to have a later start and work till 8pm.

Requirements

• Strong organizational skills and attention to detail.
• Proficient with Microsoft Application tools
• Good communication skills - verbal and written
• Native level of Maltese and professional level of English is a major requirement

Education and Experience

• Min 2 years experience within an administrative role is a must
• Diploma Level / O-Level in Maltese and English is a must - secretarial course background given priority
• A clean driving licence.