Office Administrator

Job Title: Office Administrator

Company: Imperial Property Management

Location: Malta

Job Type: Full-Time

About Us:

Imperial Property Management is a dynamic and growing company specializing in the management of residential and commercial properties. We pride ourselves on delivering exceptional service to our clients and tenants, maintaining high standards in everything we do. As we continue to expand, we’re looking for a detail-oriented and proactive Office Administrator to support our day-to-day operations.

Position Summary:

The Office Administrator will be the heartbeat of our office, ensuring the smooth functioning of administrative processes and supporting the property management team. This role is ideal for someone who thrives in a fast-paced environment, is exceptionally organized, and enjoys working with a team to achieve goals.

Key Responsibilities:

Oversee daily office operations, ensuring efficiency and productivity

Manage incoming calls, emails, and correspondence

Maintain organized and up-to-date filing systems (physical and digital)

Assist with tenant and client communications, including lease documentation and service requests

Schedule appointments, meetings, and property inspections

Support accounting functions such as invoicing, rent collection tracking, and petty cash reconciliation

Order and manage office supplies and equipment

Liaise with vendors, contractors, and service providers as needed

Prepare reports, memos, and other documents for management

Provide general administrative support to the property management team

Requirements:

Proven experience as an office administrator, administrative assistant, or similar role

Strong organizational and multitasking skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (preferred)

Excellent written and verbal communication skills

Ability to work independently and as part of a team

High level of discretion and professionalism

Familiarity with property management practices is a plus

Education and Experience:

High school diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred

What We Offer

Competitive salary

Opportunities for professional development

Supportive team environment

Paid time off and benefits package