Accounts and Administration Executive

Our Client a well-respected schooling institution is seeking to recruit an Accounts and Administration Executive to head the respective function.

Main Responsibilities Include;

• Managing College funds accounts payable and receivable and ensuring processing and recording of payments and receivables using the College’s Shireburn SFM system is efficient and timely.
• Overseeing day-to-day cash management and cash handling including handling petty cash.
• Reconciling bank statements on a monthly basis, including monitoring of deposits.
• Maintaining cost analyses and other statistical records.
• Preparing and managing the annual budget for the College.
• Assisting the College Director in the preparation and forecasts for any financial planning exercises, and processing of quotations and tender documents.
• Assisting the College Director in assuring an efficient customer care service and the implementation of an effective communication program.
• Participating actively in the development, promotion, updating and review of policies/codes of behaviour, procedures, and activities related to the Accounting, HR and Administrative function at the College.
• Assisting and supporting College personnel in organising participation in EU projects and other projects in accordance with SDP targets.
• Preparing and submitting monthly payroll reports including preparation of pay slips and any payroll- related documentation, inclusive of statutory year-end returns (FS3 and FS7) as necessary.
• Ensuring and overseeing the processing, record-keeping and timely issuing of receipts for donations
• received.
• Carrying out administrative duties and liaising with the College clerks on the day-to-day running of the Accounts and HR Department.
• Ensuring that vehicle road licenses and insurances of College-owned vehicles are paid regularly and that such vehicles are VRT-certified and serviced regularly.
• Processing VAT returns as necessary.
• Keeping in touch with legislation and legal notices relevant to the job.