Front Office Administrator - Administrative & Clerical jobs in Malta - June 2019

Front Office Administrator

13,000-15,000 Per Year
Accounts Administration,
Customer support,
Front Office
Posted date 05/06/2019 |
Closing date 01/08/2019
Full Time Entry, Experienced

Our client, a leader within the software development sector in Malta, is seeking to recruit a Front Office Administrator on a full-time basis to join their team. 

Duties and Responsibilities: 

  • Answer, screen and forward incoming phone calls or emails while providing basic information when needed;
  • Welcoming visitors and directing them appropriately;
  • Organise resources for meetings and prepare training certificates;
  • Receive and sort daily mail and deliveries;
  • Handle general clerical duties such as filing, photocopying, scanning etc;
  • Prepare contracts and sales invoices, daily billing and updating of records and systems;
  • Record and post payments;
  • Assist other departments when needed;
  • Update employee sick leave records;
  • Monitor director’s calendar;
  • Prepare VAT declarations and transfer of agreements.


  • Computer literate;
  • Excellent in English and Maltese communication with good telephone manners;
  • In a possession of a valid driving license.


  • Well-organised, efficient and able to multi-task;
  • Friendly and polite with a positive outlook;
  • Customer oriented;
  • Self-motivated;
  • Resourceful and proactive in dealing with issues that may arise.

Paragon Europe:
Paragon Europe is an innovative, international EU affairs, advisory, recruitment & compliance company with head offices in Malta and Brussels. From its inception, Paragon Europe has striven to realise excellence by competing with cutting edge peers in the ultra-competitive market of EU funding. Paragon Europe works with both private and public organisations, NGOs, universities, educational institutes and agencies offering various services related to European funded programmes such as Horizon 2020, Erasmus+, Youth Workers, COSME, PON/POR and more to supply the best workforce possible.

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Administrative Jobs & Clerical Jobs in Malta are related to providing clerical and administrative support to businesses. Jobs in administration and clerical roles include customer support, admin, clerk, secretary, front office, office support, accounts administration and personal assistant roles. Discover more administrative jobs in Malta.

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