Corporate Services Manager at British High Commission - Corporate services jobs in Malta - November 2019

Corporate Services Manager at British High Commission

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British High Commission Central Malta
SALARY:
€24,848 / year
JOB TYPE: Full Time JOB LEVEL: Experienced
CATEGORY:
Corporate services
Job vacancy: Corporate Services Manager

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.


Job Description (Roles and Responsibilities):  
  • Representing British political, economic and consular interests overseas;
  • The ideal candidate serves as a key position within the High Commission, responsible for managing day-to-day activities of the High Commission;
  • Leading an efficient, cost-effective and professional team to deliver services to the wider High Commission Team;
  • To manage the Human Resources, Finance and Procurement services ensuring compliance with regulations;
  • The candidate will manage 8 members of staff and will motivate, develop and support them in realising their full potential.


Roles and Responsibilities:
  • Managing the Corporate Services Team with direct line management responsibilities for 8 people.
  • Managing the local budget in close liaison with the Procurement / Finance Hub in Vilnius.
  • Implementing existing corporate policies and best practices on procurement, ensuring the mission achieves maximum value for money.
  • Preparing annual, monthly and ad hoc budget reports as necessary.
  • Ensuring compliance with correct accounting procedures and that appropriate key performance indicators are met.
  • Managing and supervising the Estate, this will include rental policy, lease negotiations, working within Foreign Commonwealth Office guidelines and implementing accommodation policy.
  • Overseeing and implementing HR policies, including terms and conditions of service and compliance with local labour law.
  • Overall day to day management of embassy e.g. travels, transport, updating post report, cost of living allowance returns, new arrivals – heavy baggage and Unaccompanied Air Freight, welcome packs, local procurement and supplier contact.

In conjunction with the Post Security Officer, ensuring security of buildings, staff and information.


Essential qualifications, skills and experience:  
  • Fluent English (spoken and written);
  • Professional experience directly relevant to the key duties described above;
  • Excellent customer services skills;
  • Experience of staff management or holding leadership positions;
  • Strong IT skills including Microsoft Office (Word, Excel) and internet skills;
  • Strong numeracy skills.


Desirable qualifications, skills and experience:   
  • Maltese language skills;
  • Driving Licence.


Job-related information: 
  • Required competencies - Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace;
  • Grade - B3 (L);
  • Type of Position - Fixed term, with the possibility of renewal;
  • Working hours per week - 35;
  • Region - Europe;
  • Country/Territory - Malta;
  • Location (City) - Ta' Xbiex;
  • Starting monthly salary (EUR) - 2070.63;
  • Start Date - 13 January 2020.


Other benefits and conditions of employment:  
  • This is a full-time, fixed-term contract of 12 months with the possibility of renewal.
  • The successful candidate will be subject to confirmation of a background check and security clearance.
  • All applicants should have the right to live and work in Malta. The British High Commission does not sponsor work permits.
  • Staff recruited locally by the British High Commission in Malta are subject to Terms and Conditions of Service according to local Maltese employment law.
  • Visa/Passport requirements: Candidates must currently hold the independent right to live and work in Malta and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary pending EU Exit. If requirements change additional eligibility information will be shared during the recruitment process.


Additional information:  
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. FCO does not pay for the travel-related expense incurred in interviews (including Security Check) or accept any financial risk, including cancellation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.


British High Commission:
The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Kindly submit your application directly to us using the 'Apply for Vacancy' button.

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