Administrative Assistant - Administrative & Clerical jobs in Malta - September 2019

Administrative Assistant

15,000-16,000 Per Year
Office support,
Front Office
Posted date 02/09/2019 |
Closing date 30/09/2019
Full Time Entry


  • Handling all telephone calls or emails directed to the firm, give appropriate information to clients or direct calls or emails to the appropriate person. 
  • Meeting and greeting visitors at all levels of seniority and ensure that meetings rooms are booked and well-prepared for meetings. 
  • Maintaining and closing all client files by ensuring that all documentation is placed in their respective file in a traceable manner. 
  • Maintaining the necessary stock of stationery and other office-related items and liaise with suppliers for orders
  • Reviewing all incoming mail and directing such documentation by scanning and sending via email and filing accordingly
  • Registering all outgoing mail in a log and prepare such mail for postal services, including registering the mail at Malta Post and liaising with the company’s Couriers for collection and delivery
  • Ensuring successful delivery of mail at clients’ premises by tracing, through Malta Post, and liaising with clients to confirm receipt
  • Running office errands including delivery of documentation at banks and/or ministries
  • Coordinating and executing the firm’s social media strategy, across key social media channels including Facebook, Instagram and LinkedIn. 
  • Handling all conference registrations, including international conferences
  • Organizing and handling travel arrangements including flights, accommodation in the most efficient and cost-effective way


  • Possess great organizational and time-management skills
  • Can work on own initiative and within a team 
  • Meticulous, able to work on your own initiative
  • Excellent communication skills with a great sense of responsibility

Job Reference: WW183

Kindly submit your application directly to us using the 'Apply Now' button.


Administrative Jobs & Clerical Jobs in Malta are related to providing clerical and administrative support to businesses. Jobs in administration and clerical roles include customer support, admin, clerk, secretary, front office, office support, accounts administration and personal assistant roles. Discover more administrative jobs in Malta.

This website uses cookies to improve your user experience. By using our website you consent to all cookies in accordance with our Cookie Policy.