Our Client, operating in the Construction Industry in Malta, is looking for a PA to the Chief Legal Officer & Administrator to join their team on a full-time basis.
Assisting the legal team in the AX Group’s compliance and licensing function;
Devising and maintaining offices systems, including data management and filing of contracts, searches, legal and court documents;
Assisting in the management of the Legal Office’s internal advice portal ;
Making, taking and screening phone calls, inquiries, requests, and handling them appropriately;
Handling and maintaining of CLO’s electronic diary, coordinating and fixing appointments and ensuring that court diary is up to date;
Handling any correspondence and chasing as directed;
Taking notes, dictation or minutes at meetings and provide general assistance during presentations;
Meeting and greeting visitors;
Dealing with incoming email, fax and post;
Carrying out background research as requested and presenting findings;
Organizing meetings and assisting and supporting the legal team in the preparation for meetings and sittings, and appearing as required before courts, arbitration and administrative tribunals;
Planning, executing and participating in special projects/ assignments as requested by the CLO, and performing tasks as directed by the CLO in pursuit of the achievement of business and organizational goals communicated by CLO from time to time.
Excellent written and verbal communication skills in English and Maltese, whilst other languages will be considered advantageous;
IT proficient, with experience in MS Outlook, Word, Excel, PowerPoint, database management and other major software applications;
Keen to develop his/her experience through training, qualification and continuing professional development;
Strong interpersonal and organizational skills and ability to perform under pressure.
All candidates must be eligible to work in the EU.
Quad Consultancy: Quad is a boutique Human Resources Consultancy offering an array of bespoke services including recruitment, HR Advisory, Training & Development, Payroll Services and Salary Benchmarking and Legal Advisory, amongst others.
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