Personal Assistant - Administrative & Clerical jobs in Malta - May 2019

Personal Assistant

Central Malta

Personal Assistant
Posted date 08/04/2019 |
Closing date 21/06/2019
Full Time Entry, Experienced

AX Head Office in Malta is looking to recruit a Personal Assistant (to the Chief Legal Officer & Administrator) to join their team on a full-time basis. Providing support in the preparation of corporate documentation such as M&As, resolutions, MFSA forms, minutes of board meetings and other legal documentation, and generally aiding in the provision of company secretarial services.


  • Assisting the legal team in the AX Group’s compliance and licensing function;
  • Devising and maintaining offices systems, including data management and filing of contracts, searches, legal and court documents;
  • Assisting in the management of the Legal Office’s internal advice portal; 
  • Making, taking and screening phone calls, enquiries and requests, and handling them as appropriate;
  • Handling and maintaining of CLO’s electronic diary, coordinating and fixing appointments and ensuring that court diary is up to date;
  • Handling any correspondence and chasing as directed;
  • Taking notes, dictation or minutes at meetings and provide general assistance during presentations;
  • Meeting and greeting visitors;
  • Dealing with incoming email, faxes and post
  • Carrying out background research as requested and presenting findings;
  • Organising meetings and assisting and supporting the legal team in the preparation for meetings and sittings, and appearing as required before courts, arbitration and administrative tribunals;
  • Planning, executing and participating in special projects/assignments as requested by the CLO, and performing tasks as directed by the CLO in pursuit of the achievement of business and organizational goals communicated by CLO from time to time.

  • Excellent written and verbal communication skills in English and Maltese, whilst other languages will be considered advantageous;
  • IT proficient, with experience in MS Outlook, Word, Excel, PowerPoint, database management and other major software applications;
  • Keen to develop their experience through training, qualification and continuing professional development;
  • Strong interpersonal and organisational skills and ability to perform under pressure.

AX Head Office:
AX started in 1975 in construction. The company was awarded a couple of landmark building and civil engineering contracts and by mid-eighties, it was already a well-established construction company with Malta’s largest hard rock quarry, the largest pre-cast and pre-stressed concrete plant on the island. Development was a natural diversification for the company. AX group developed individual terraced houses, large scale residential blocks, office blocks, hotels, restaurants. And in 1982 AX ventured into hospitality with AX Sunny Coast 4-star complex in Qawra being its first investment.  And soon after the Group inaugurated the largest hotel in Malta, the 4-star AX The Seashells at Suncrest Hotel. Today AX hotels manage 6 hotels including the 4-star AX The Victoria Hotel, a 200 year Palazzo Capua and 5-star city designer hotel in Sliema – AX The Palace. In 2017 AX hotels launched its lasts edition – AX The Saint John Boutique Hotel in Valletta and in 2019 they will be opening one more in Merchant Street. In 2015 AX Group launched the first retirement village on the island redefining the later lifestyle with the luxurious Hilltop Gardens and Simblija Care home in Naxxar. Today the AX Group of companies is a household name in Malta. It’s synonymous to landmark constructions and developments such as the superstructure Parliament in Valletta or restorations like the Birgu ditches. It’s a shareholder in the Valletta Cruise port and Valletta Waterfront and plans to launch the UNESCO approved tunnel underneath Valletta connecting Birgu and Sliema in the coming years.

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