Company Secretarial Assistant - Administrative & Clerical jobs in Malta - March 2019
Recruitment Agency
Quad Consultancy

Company Secretarial Assistant

Front Office
Posted date 05/03/2019 |
Closing date 04/04/2019
Full Time Experienced
Our Client is a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing 800 staff across a global footprint that spans Africa, the Americas, Asia, the Caribbean, Europe and the Middle East. They are looking to recruit a Company Secretarial Assistant on a full-time basis to join their Fund Services Department in Malta.

Main Duties:
  • To manage relevant relationships with team members;
  • To manage relationships with clients, Boards and other service providers;
  • To build positive relationships and add real value to the teams and entities from a governance perspective;
  • To adhere to processes, procedures, and working practices for the greater good of the entities;
  • To ensure that the company’s legal entities and clients are in compliance with laws and regulations and relevant;
  • internal rules and regulations;
  • Assisting with the organising of Meetings, drafting of agendas, preparation of Board papers and attending Board meetings;
  • Preparing draft minutes and action point lists of the matters arising from Board meetings and sending them to the client and Board for review within the relevant timeframe;
  • Amending minutes and action point lists to incorporate any changes suggested and circulate revised lists to all board members and persons allocated an action point;
  • Assisting with any regulatory filings;
  • Maintaining corporate registers (e.g., register of directors, etc.);
  • Dealing with any other responsibility reasonably assigned by the Company Secretary;
  • On-going Company Secretarial compliance for a varied portfolio of clients;
  • Changes to directors/secretary registered office;
  • Change of Company Name;
  • Preparation and filing of Annual Returns;
  • The holding of Annual General Meetings and Extraordinary General Meetings;
  • Assist the Company Secretary to deal with queries and requests on a day to day basis from clients, auditors and internal staff;
  • To represent the Company in a professional manner and enhance the perception of the Company as client-oriented, proactive and dedicated to providing superior service.

  • Experience in a company secretary/company secretarial assistant role, preferably in a fund or legal environment;
  • Strong written communication skills with proven ability in the use of the English language. French or German is an asset;
  • Exceptional proofreading is required to ensure the accuracy of the documents and correspondence;
  • Excellent organisational and time management skills;
  • Must be flexible and have the ability to manage shifting priorities;
  • Good knowledge of Windows-based software’s;
  • Minute taking experience;
  • Creativity.

 All candidates must be eligible to work in the EU.

Quad is a boutique Human Resources Consultancy offering an array of bespoke services including recruitment, HR Advisory, Training & Development, Payroll Services and Salary Benchmarking and Legal Advisory, amongst others.

Kindly submit your application directly to us using the 'Apply Now' button.


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