Company Secretarial Assistant - Administrative & Clerical jobs in Malta - March 2019
Recruitment Agency
Quad Consultancy

Company Secretarial Assistant

Admin,
Secretary,
Front Office
Posted date 05/03/2019 |
Closing date 04/04/2019
Full Time Experienced
Our Client is a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing 800 staff across a global footprint that spans Africa, the Americas, Asia, the Caribbean, Europe and the Middle East. They are looking to recruit a Company Secretarial Assistant on a full-time basis to join their Fund Services Department in Malta.


Main Duties:
  • To manage relevant relationships with team members;
  • To manage relationships with clients, Boards and other service providers;
  • To build positive relationships and add real value to the teams and entities from a governance perspective;
  • To adhere to processes, procedures, and working practices for the greater good of the entities;
  • To ensure that the company’s legal entities and clients are in compliance with laws and regulations and relevant;
  • internal rules and regulations;
  • Assisting with the organising of Meetings, drafting of agendas, preparation of Board papers and attending Board meetings;
  • Preparing draft minutes and action point lists of the matters arising from Board meetings and sending them to the client and Board for review within the relevant timeframe;
  • Amending minutes and action point lists to incorporate any changes suggested and circulate revised lists to all board members and persons allocated an action point;
  • Assisting with any regulatory filings;
  • Maintaining corporate registers (e.g., register of directors, etc.);
  • Dealing with any other responsibility reasonably assigned by the Company Secretary;
  • On-going Company Secretarial compliance for a varied portfolio of clients;
  • Changes to directors/secretary registered office;
  • Change of Company Name;
  • Preparation and filing of Annual Returns;
  • The holding of Annual General Meetings and Extraordinary General Meetings;
  • Assist the Company Secretary to deal with queries and requests on a day to day basis from clients, auditors and internal staff;
  • To represent the Company in a professional manner and enhance the perception of the Company as client-oriented, proactive and dedicated to providing superior service.


Requirements:
  • Experience in a company secretary/company secretarial assistant role, preferably in a fund or legal environment;
  • Strong written communication skills with proven ability in the use of the English language. French or German is an asset;
  • Exceptional proofreading is required to ensure the accuracy of the documents and correspondence;
  • Excellent organisational and time management skills;
  • Must be flexible and have the ability to manage shifting priorities;
  • Good knowledge of Windows-based software’s;
  • Minute taking experience;
  • Creativity.

 All candidates must be eligible to work in the EU.


Quad:
Quad is a boutique Human Resources Consultancy offering an array of bespoke services including recruitment, HR Advisory, Training & Development, Payroll Services and Salary Benchmarking and Legal Advisory, amongst others.

Kindly submit your application directly to us using the 'Apply Now' button.

Share

Administrative Jobs & Clerical Jobs in Malta are related to providing clerical and administrative support to businesses. Jobs in administration and clerical roles include customer support, admin, clerk, secretary, front office, office support, accounts administration and personal assistant roles. Discover more administrative jobs in Malta.

Finance Jobs in Malta are related to understanding and managing finances for private clients and organisations. Jobs in finance include client audit, pensions, trusts, risk, corporate administration, wealth management and compliance jobs. Discover more finance jobs in Malta.

This website uses cookies to improve your user experience. By using our website you consent to all cookies in accordance with our Cookie Policy.