Office Administrator

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Office Administrator

Posted date | 15/06/2017 Closing date | 30/06/2017
Full Time Experienced
Office support

Office Administrator - Malta

In this job of a Office Administrator you will be the prime support for the leadership and management functions within the comapny

Responsibilities:

  •  Answering telephone, screen and direct calls. 
  • Dealing with queries from the public and customers.
  • Monitoring visitor access and maintaining security awareness.
  • Overseeing all Administrative aspects of compliance requirements.
  • Preparing correspondence and documents.
  • Organizing conference and meeting room bookings.
  • Coordinating meetings (in Malta and abroad) and organizing catering.
  • Monitoring and maintaining office equipment.
  • Controlling inventory as well as asset registering of all equipment and fittings.
  • Maintaining sick leave and leave records.
  • Vetting suppliers and negotiating terms.
  • Using CV database of incoming job applicants and coordinating job interviews for new recruits.
  • Overseeing Occupational Health & Safety Act (OHSA) compliance requirements.
  • Supporting other teams as needed.
  • Minute-taking.
  •  Processing expense claims by staff, managers or directors.
  • Insertion of incoming supplier and client invoices, managing payments and deposits.
  • Executing debt-collection.

    Skills & Requirements
     
  • You will have excellent IT Skills
  • Minimum of a University/MCAST diploma
  • Minimum 1 year of experience in a similar role
  • Demonstrate good communication and interpersonal skills
  • Highly organised with exceptional attention to detail
  • Able to work under pressure when needed
  • Clean police conduct
  • Use of car
  • Fluency in both Maltese and English
  • Preferably currently living in Malta

    Our client a leading technology firm here in Malta
    Job Reference - MT 0556/17
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