Administration & Planning Executive

Our client, a well-established supplier of engineering polymers, is searching for an Administration & Planning Executive to join their team. The chosen candidate will play a crucial role in the planning of materials for clients, order processing with suppliers and coordinating logistics to ensure timely availability of material & issuing invoicing to customers. 

Responsibilities;

• Analyse customer material requirements and schedules and manage the material planning for customers both locally and abroad
• Place orders with suppliers and liaise internally to ensure timely availability of material;
• Keep customers updated with material status and availability
• Ensure proper recording, storage and tracking of all purchased items
• Prepare reports as and when requested by management
• Issue sales invoices 
• Check, process and record payments with suppliers and customers
• Administer invoices and expenses claims received and action payments
• Reconcile transaction on system
• Stock take monitoring
• Payments administration
• Any other task assigned from time to time

• Candidates must be fluent in both Maltese AND English
• Organised, focused, pro-active and a sense of confidentiality
• Candidates must have great initiative, diligence, attentiveness and a can-do attitude
• Profiency in MS Office tools and ideally, a Business Management Software
• Excellent verbal and written communication skills

• At least 3 years work experience in a similar administrative role or within supply chain/distribution
• In addition to the above, candidates coming from the manufacturing industry will be given preference
• An A Level Standard of Education will be sufficient