Project Clerk

Job Description
Our client is a leading organization providing various Mechanical & Electrical services to customers throughout Malta. Due to the continued expansion of their team, the Client now requires a Project Clerk to plan and monitor the progress of installation and maintenance projects to ensure all works are completed within the designated timeframe.

Responsibilities include:

• Preparing schedules and kick-off meetings with all relevant departments and third parties;
• Preparing orders from information provided by the Project Manager;
• Maintaining accurate reports and forms as required and as directed by the Project Manager;
• Work closely with the Technical Department to get a consultation on the project schedule, updates on tasks completion, and on overall updates on the projects’ quality control;
• Ensuring that the required project documentation and status reports are prepared in a timely manner;
• Sending regular project status updates to the Project Scheduling and Implementation Manager;
• Maintaining constant communication with the clients and update them regularly with the project progress;
• Planning all project variations requests and settle them in a timely and efficient manner;
• Ensuring that any necessary licenses and permits required to carry out site projects are in hand;
• Working collaboratively with the Design, Drafting, and Take-offs department to update the plans to reflect any variations from the original plans;
• Liaising with the Quantity Surveying department to settle bill disputes;
• Communicating with the Stores and Deliveries department to make sure that materials required for projects are in stock and delivered as per the requirements of the program of works;
• Ensuring that safety standards and regulations are being adhered to on project sites;
• Attending relevant training and workshops to increase own knowledge.

Applicants will:

• Have strong knowledge of the Mechanical, Electrical & HVAC industry;
• Be highly organized with excellent communication and listening skills;
• Demonstrate a “can do” attitude and be confident making judgment calls;
• Work calmly and effectively under pressure;
• Have excellent ability with Microsoft Suite programs;
• Show good knowledge of AutoCAD and preferably Microsoft Projects;
• Possess a clean driving license Category B;
• Have Right to Work on Malta;
• A clean Police Conduct Certificate.

*This is an excellent opportunity to progress your career with a growing organization in Malta.