Events Coordinator - Hospitality & Leisure jobs in Malta - March 2024
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Events Coordinator

JUGS Malta Ltd , Any

Published on 20 Mar 2023

Expired on 19 Apr 2023


JUGS Malta Ltd is looking to recruit an Events Coordinator to join their team on a full-time basis.

Desk job not your thing? Creatives, detail-oriented, organised team players - WE WANT YOU! We are seeking a career-minded team player who is interested in joining our events department on a full-time basis, to fill the role of Events Coordinator.

You can expect a fun, on-the-go team environment, where you get to plan, prepare, and deliver quality events for the leading corporate events company on the island. This role is just right for dynamic, meticulous, and creative individuals with a passion for events and creating unique experiences!

If this seems just about the right fit for you, read below, drop your CV and allow us to get to know you.

About the role:

The Events Coordinator plans and executes events ranging from evening-themed nights to exhibitions & fairs, promotions & product launches and social events. They diligently run the event/program behind-the-scenes and monitor every stage very closely whilst ensuring expected quality standards and developing positive and repeat client relationships in the process.

What you’ll be doing:
  • Planning, preparing, and delivering quality events;
  • Liaising with clients to ascertain their specific event requirements (site visits, briefings and meetings);
  • Producing detailed proposals of events including timelines, venues, suppliers, legal obligations, staffing & budgets;
  • Booking of venues and suppliers;
  • Securing the best possible prices from suppliers and hirers;
  • Ensuring that all events planned to adhere to company insurance policy as well as national and EU legal, health and safety legislation;
  • Coordinating venue management, caterers, stand designers, contractors and equipment hire;
  • Coordinating staffing requirements and staff briefings prior to the event;
  • Planning site layouts designs, running orders for performers and detailed timelines;
  • Making sure that all performers have adequate time for their rehearsals;
  • Liaising with marketing and PR teams to promote the events;
  • Liaising with clients and designers to create a brand for the event and organizing the production of posters, catalogues, and backdrops (if the event requires);
  • Coordinating suppliers, handling client queries, and troubleshooting on the day of the event to ensure the smooth running of the event;
  • Making sure that all events are carried to the best possible effort with specific attention to detail;
  • Overseeing the dismantling and removal of equipment from the event and clearing the venue efficiently;
  • Ensuring that all staff are working, keeping to the proposed timeline and deadlines.
  • Make sure that any purchase orders and invoicing are sent to the client according to the company's operating procedures;
  • Carrying out event and client evaluations to assess and improve the experience offered by Jugs Malta Ltd.
Ideal candidates:
  • Organised and self-motivated team player with an eye for detail;
  • Excellent presentation skills;
  • Proficient problem-solving skills and ability to work well under pressure;
  • Willing to work flexible hours including nights, weekends & public holidays;
  • Technical knowledge in Audio/Visual requirements;
  • Able to communicate well in both English and Maltese;
  • In possession of a clean driving license.
JUGS Malta Ltd:
Jugs Malta is a leading creative team building, conferences and events organising company based in Malta. Driven by innovation (our first language), creativity (our main ingredient), and professionalism (our first name), we are committed to creating high-quality and innovative corporate events that leave a mark.

We will make it happen. Orchestrating exclusive, innovative and tailored events from conception to completion is our bread and butter. We bring new meaning to the term ‘thinking outside the box’. We are innovative thinkers and treat each event as unique, devising outstanding and custom-made experiences that leave a lasting impression.

Founded in 2000, Jugs@Malta Ltd. has been behind some of the most impressive events and conferences on the island over the past twenty years, offering a whole array of services from brand launches, conferences, shows and theme nights to team-building events and entertainment. We also provide audio-visual equipment and the technical support to go with it, having recently delved into the world of hybrid and virtual conferences.

We will be whoever you need us to be. Our team is made up of creative, dynamic and professional individuals who bring with them a vast range of experiences in creating and managing memorable, high-quality events. To some, we are event coordinators filled with energy and inspiration whilst to others, we are no-nonsense, hands-on conference organisers. The only thing we will never compromise on – is our professionalism.

time
Full Time
Job Type
experience
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
category
Hospitality & Leisure
Category
industry
Entertainment
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