Property & Office Administrator

Our client, who specializes in business support services, is looking for an Property & Office Administrator to join their growing team. The successful candidate will be responsible for;    

• Coordinating and managing day-to-day administrative activities  
• Scheduling of appointments  
• Responding to incoming phone calls and emails in a timely and professional manner  
• Acting as the primary point of contact for internal and external stakeholders, including clients, vendors, and partners  
• Assisting in the administration of the condominiums  
• Issuing employee contracts of employment  
• Gathering and submitting visa and work permit documentation for employees  
• Assisting in resolving disputes between employees in the workplace  
• Guiding staff members on administrative and HR procedures applicable to them  
• Managing and organizing office files and documents, ensuring they are easily accessible and up-to-date  
• Handling confidential information with discretion and maintaining a high level of professionalism at all times

• Proficiency in written and spoken English AND Maltese
• Proficient in MS Office Applications
• Very good administrative, organisational and interpersonal skills
• Good coordination and time management skills

• O’Level Standard of Education as a minimum
• Previous experience in condominium/property management is a must