Corporate Services Executive

Our client is seeking to recruit a Corporate Services Executive within the Corporate Services Unit 

As a Corporate Services Executive and working with a small team and reporting to the Chief Officer of Corporate Services. Performing work as assigned with regard to the analysis and organisation of office operations and procedures.

Responsibilities

• Responsible for the internal organisation and management of Purchasing, Procurement, dealing with suppliers and also facility management 
• The implementation of new administrative and office procedures.
• The Coordination of projects related to central office functions.
• Work as assigned with regards to the introduction of an Office and Administration Manual.
• Management of corporate records and electronic document management system.
• Preparation and acquiring supply requisitions 
• Work as assigned with regard to the design and introduction of policies and guidelines with regards to facilities management generally.
• Attends to urgent maintenance requirements within the office building 
• Oversee and support all requirements to the fire and security systems 
• Participate and handle Capital Projects relating to project management of office refurbishments and/or construction within the Malta office sites.
• Manage accordingly all maintenance agreements related to facilities management and other building-related equipment with the various suppliers in a cost-effective manner.
• Actively handles contract management and contract negotiations.
• Actively and effectively handles supplier management.
• Prepare and administer routine correspondence, memoranda, and documentation pertaining to Capital Projects.
• Ensure confidentiality and security of all supplier files to be compliant with data protection regulations in-line with GDPR directions and guidance are given by the Group.
• To attend briefings and meetings as necessary.
• To prepare and presents reports and other documentation as requested.

Requirements

• Solid previous experience in a similar role
• Good knowledge in planning and project management;
• Sound knowledge in data analysis
• Hold an outgoing personality and positive attitude;
• Excellent communication skills both written and spoken In both English and Maltese
• Good organising skills and the ability to multi-task;
• Negotiating skills
• Sound knowledge in planning and project management;