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Vistra Marine & Aviation Limited in Malta is looking to recruit a Client Relationship Officer (Marine & Aviation) to join their team on a full-time basis
Purpose of Role:
This role assists the Client Relationship Manager with tasks connected to clients’ requirements of Vistra Marine & Aviation Limited. The role reports to the Relationship Manager Key
Responsibilities:
Liaising with clients, client representatives, client employees including crew, as well as suppliers and other external support persons including yacht managers, aircraft operators, professional advisors
Liaising and assisting different departments at Vistra Marine and Aviation
Assisting the Client Relationship Manager with client duties, including promoting and following up on client meetings, team meetings, preparation of various documents, review of work including filing, timesheets, etc
Receiving, reviewing and processing client instructions on a daily basis
Assisting with all banking processes including the opening, closing and operation of client bank accounts, and obtaining credit cards
Vetting of invoices
Processing bank instructions, including daily payments
Ensure that the banking file is kept up to date
Ensure captain’s credit cards are topped up as required
Liaising with banks on various aspects
Provide banks with the required supporting documents on the transactions executed
Monitoring of bank accounts
Obtain due diligence on incoming funds
Monitoring the loan balances against the loan agreements and repayments
Assisting Vistra’s Compliance Department with the transaction monitoring
Collating and distributing mail received
Downloading bank statements
Filing
Assisting with drafting of charter agreements, monitor funding and ensure that the respective VAT is paid
Assisting the Client Relationship Manager with client entities and their business, be it leasing, chartering or merely holding
Assisting Vistra’s Accounts Department with obtaining the client signatures on audit
Processing monthly salary payments for crew
Liaising with Vistra’s Yacht Registration Department on crew change
Any other activities connected to the above activities
Regulatory and Corporate Governance
To keep informed of development in local legislation and regulations vis-à-vis compliance, including but not limited to, the Prevention of Money Laundering Act (including subsidiary legislation) and the implementing Procedure
To comply with all local regulatory and AML/CFT requirements
To keep informed of and comply with all Vistra policies and procedures
To comply with all Vistra Group policies relevant to the role and provide the mandatory Group Annual Assurance
To report suspicious transactions to the Money Laundering Reporting Office
To perform mandatory Group training that may be required from time to time
To uphold Vistra’s values by promoting a culture of professionalism, teamwork, and equality.
Attributes/Technical Skills:
Collaborative team-player with experience of working in a dynamic organisation
Hands-on and with attention to detail has a positive attitude towards solving problems
Good communication skills
Ability to think outside the box and to be pro-active
Culturally sensitive and experienced in dealing with multiple nationalities, business cultures
Ability to deal with change and to take initiative.
Relevant Experience:
At least 2 years relevant experience within a CSP or similar organisations.
Education/Memberships:
Minimum Advanced Level of Education and relevant courses on applicable Maltese legislation.
Vistra Marine & Aviation Limited: We are here to help our clients make decisions, acting with the speed and confidence they need to seize a world of enduring opportunity. Enabled by a culture of learning, continual improvement, and focus on operational excellence, we work seamlessly with our clients for the long term. With our laser focus on risk, we help capital flow, protect investors and safeguard assets. In doing so, we deliver the confidence and security our clients and the markets need. Through our global Corporate Social Responsibility program, we stay connected to our local communities. We are committed to doing the right thing, every day. We are a Technology & Services platform. Every day, we deliver and execute our multi-jurisdictional technical expertise and hands-on experience through secure, resilient, and sustainable solutions, ensuring our clients have the confidence and clarity they need to maximize the potential of their business, fund, or portfolio. Vistra counts 4,700 professionals as colleagues, and from our physical presence in 46 jurisdictions across Asia-Pacific, EMEA, and the Americas and we manage over 200,000 legal entities. Our clients entrust us to administer assets valued at more than US$370 billion. We count 30% of the top 50 Fortune Global 500 companies and over 60% of the top 300 private equity firms as our clients and partners.
Vistra Marine & Aviation Limited in Malta is looking to recruit a Client Relationship Officer (Marine & Aviation) to join their team on a full-time basis
Purpose of Role:
This role assists the Client Relationship Manager with tasks connected to clients’ requirements of Vistra Marine & Aviation Limited. The role reports to the Relationship Manager Key
Responsibilities:
Liaising with clients, client representatives, client employees including crew, as well as suppliers and other external support persons including yacht managers, aircraft operators, professional advisors
Liaising and assisting different departments at Vistra Marine and Aviation
Assisting the Client Relationship Manager with client duties, including promoting and following up on client meetings, team meetings, preparation of various documents, review of work including filing, timesheets, etc
Receiving, reviewing and processing client instructions on a daily basis
Assisting with all banking processes including the opening, closing and operation of client bank accounts, and obtaining credit cards
Vetting of invoices
Processing bank instructions, including daily payments
Ensure that the banking file is kept up to date
Ensure captain’s credit cards are topped up as required
Liaising with banks on various aspects
Provide banks with the required supporting documents on the transactions executed
Monitoring of bank accounts
Obtain due diligence on incoming funds
Monitoring the loan balances against the loan agreements and repayments
Assisting Vistra’s Compliance Department with the transaction monitoring
Collating and distributing mail received
Downloading bank statements
Filing
Assisting with drafting of charter agreements, monitor funding and ensure that the respective VAT is paid
Assisting the Client Relationship Manager with client entities and their business, be it leasing, chartering or merely holding
Assisting Vistra’s Accounts Department with obtaining the client signatures on audit
Processing monthly salary payments for crew
Liaising with Vistra’s Yacht Registration Department on crew change
Any other activities connected to the above activities
Regulatory and Corporate Governance
To keep informed of development in local legislation and regulations vis-à-vis compliance, including but not limited to, the Prevention of Money Laundering Act (including subsidiary legislation) and the implementing Procedure
To comply with all local regulatory and AML/CFT requirements
To keep informed of and comply with all Vistra policies and procedures
To comply with all Vistra Group policies relevant to the role and provide the mandatory Group Annual Assurance
To report suspicious transactions to the Money Laundering Reporting Office
To perform mandatory Group training that may be required from time to time
To uphold Vistra’s values by promoting a culture of professionalism, teamwork, and equality.
Attributes/Technical Skills:
Collaborative team-player with experience of working in a dynamic organisation
Hands-on and with attention to detail has a positive attitude towards solving problems
Good communication skills
Ability to think outside the box and to be pro-active
Culturally sensitive and experienced in dealing with multiple nationalities, business cultures
Ability to deal with change and to take initiative.
Relevant Experience:
At least 2 years relevant experience within a CSP or similar organisations.
Education/Memberships:
Minimum Advanced Level of Education and relevant courses on applicable Maltese legislation.
Vistra Marine & Aviation Limited: We are here to help our clients make decisions, acting with the speed and confidence they need to seize a world of enduring opportunity. Enabled by a culture of learning, continual improvement, and focus on operational excellence, we work seamlessly with our clients for the long term. With our laser focus on risk, we help capital flow, protect investors and safeguard assets. In doing so, we deliver the confidence and security our clients and the markets need. Through our global Corporate Social Responsibility program, we stay connected to our local communities. We are committed to doing the right thing, every day. We are a Technology & Services platform. Every day, we deliver and execute our multi-jurisdictional technical expertise and hands-on experience through secure, resilient, and sustainable solutions, ensuring our clients have the confidence and clarity they need to maximize the potential of their business, fund, or portfolio. Vistra counts 4,700 professionals as colleagues, and from our physical presence in 46 jurisdictions across Asia-Pacific, EMEA, and the Americas and we manage over 200,000 legal entities. Our clients entrust us to administer assets valued at more than US$370 billion. We count 30% of the top 50 Fortune Global 500 companies and over 60% of the top 300 private equity firms as our clients and partners.