Executive Assistant (Deputy CEO Office)

An opportunity has arisen for a self-motivated, well-organised and dynamic individual to fill the post of Executive Assistant in the Deputy Chief Executive’s office within Simonds Farsons Cisk plc.

The selected candidate will be responsible to provide high-quality and comprehensive support to the Deputy CEO by ensuring timely and efficient administration, co-ordination, and implementation of a variety of projects across the Beverage Group.

Responsibilities will include:

• Schedule calendar and agenda, maintain records, take minutes and coordinate meetings;
• Support in the drawing up of reports, budgets and board documents;
• Follow up with senior management and executives on actions and projects;
• Draft, review and send management and corporate communications;
• Support in the preparation, implementation and reconciliation of budgets and plans;
• Assist in the implementation of digitilisation projects and adoption of new technology;
• Assist in the formulation and implementation of ESG strategy and CSRD compliance;
• Assist in driving a culture of operational excellence and continuous improvement;
• Support in the planning, organisation and delivery of key corporate events, liaising with internal and external stakeholders;
• Support in the handling of personal administration and matters, as and when required;

The ideal applicant must have:

• High level of professional integrity, discretion and sound judgement;
• Excellent administrative and time management skills;
• Excellent interpersonal skills with a proactive and positive mindset and attitude;
• High levels of initiative, energy and resourcefulness;
• Excellent multitasking skills with a high ability to pay attention to detail;
• Excellent written and verbal communication skills, be fluent in English and Maltese and preferably, Italian
• High proficiency in Microsoft Office Suite (Outlook, Word, Powerpoint and Excel)

The candidate must have a Bachelor’s degree or equivalent, preferably in Business Administration, and should have three to five years of Executive Administration experience at a senior level.