Executive Assistant

Our client is looking to appoint an Executive Assistant to efficiently support the Director, within the Property Management and Property Development projects. 

The chosen candidate will:

• Manage all business administration for the estate, including the organisation of documentation; prepare for meetings and take minutes; conduct research, reports, proposals, agreements and presentations.
• Maintain all upkeep and follow-ups of contracts, basic bookkeeping, filing, retrieving corporate records, and documents.
• Be involved in all aspects of the business, as and when required.
• Prepare, process and sort sensitive information, whilst ensuring that confidentiality is maintained. 
• Handle all emails, phone calls, calendar appointments and schedule, and make travel arrangements.
• Support the Director to prepare for conferences, and assist with event planning.
• Maintain and update filing, inventory, mailing, and database systems.
• Take a lead role in general administrative activities, and perform office duties that include ordering and managing supplies, maintaining a records database.
• Assist in conducting Financial reports and budgets.
• Supporting the Operations Team when needed by managing ad-hoc requests.  
• Conduct work meticulously, maintain the highest level of professionalism and confidentiality.

Skill-sets and Requirements

• A strong background of Personal or Executive Assistance experience
• Must be able to prioritize and work independently
• Must have excellent organisational and time management skills
• Must carry a problem solving attitude, be able to multitask and have attention to detail
• Must hold a high degree of confidentiality and discretion

Education & Experience

• Proficiency in Microsoft Office, Excel and Powerpoint
• Excellent verbal and written communication skills in both Maltese and English