Assistant to the Financial Controller

Job Description: Assistant Financial Controller 

Department: Finance 

Reports to the: Financial Controller 

Position Summary

• Assists the Financial Controller in Supervising the Finance Department and its functions. 
• Provides monthly and annual reporting that follows all regulatory and accounting guidelines, balance sheets and forecasts under the supervision of the Financial Controller. 

Duties and responsibilities: 

• Assist in the Cash flow management 
• Applying quality control over financial transactions and financial reporting 
• Assisting in the submission of Tax, Compliance and other Returns and Questionnaires 
• Supporting in the preparation of monthly budget and yearly forecast 
• Review and Management of Agreements with Service Providers 
• Preparing for company audit reviews. 
• Ensuring that all revenue and expenses are supported by valid and accurate documentation. 
• Review of wages payroll calculations and passing payroll adjustments. 
• Preparation of various end-of-month reports for all cost centres for presentation to the FC. 
• Maintaining up-to-date necessary reporting for audit purposes. 
• Assist the audit team in the audit process. 
• Perform internal controls and assist in the design and implementation of control procedures. 
• Reviewing of menu costings. 
• Monthly revenue reconciliations for all outlets. 
• Posting of end of month movements for all Cost Centers. 
• Review and follow up on non-inventure Inventory Purchase Orders. 
• Calculation and posting of monthly accruals and prepayment adjustments 
• Updating and reviewing nominal ledgers up to the trial balance stage. 
• Reviewing the queries of the finance team promptly. 
• Reviewing of Hotel PMs reporting and action/follow-up on. 
• Reconciling of cash and cash equivalents transactions. 
• Transfer Entitlements revenue to the appropriate department. 
• Monthly Debtor’s reconciliation. 
• Perform all necessary adjustments for the preparation of the management accounts. 
• Assist the FC in the compilation of the VAT report, in particular updating of Foreign Invoices. 
• Assist all other Management in day-to-day queries 
• Provide feedback to the Financial Controller. 
• Issuing of month-end reporting on the 1st of each month. 
• Update asset ledger and maintain up-to-date files. 
• Update asset disposal ledger and maintain up-to-date files. 
• Filing of documentation, invoices, and reports. 
• Any other task that may arise in the running of the business that would fall under the remit of the finance team. 
• Work hand in hand with all other team members of the finance team including but not limited to the Cost Controller, Human Resources Manager and Payroll Executive and assist in their tasks whenever are needed. 
• Performing Duty Manager duties on a roster basis. 

Skillsets and Requirements:

• At least 3-4 years experience in a similar position 
• Good understanding of the Hospitality Industry 
• Knowledge of Payroll Calculations 
• Able to work within a team and meet deadlines. 
• Fluent in the Maltese and English language 
• Education & Experience 
• ACCA-qualified or in the process of completing the course